Narcotics tracking with DEA rules built in
Record drug, strength, quantity, days’ supply, refills, and schedule. C-II refills and C-III/IV refills over 5 are rejected, and the prescriber’s DEA number and NPI are captured on the record.
Controlled substance tracking software
Log Schedule II–V and narcotics prescriptions in one place. Rx Ledger CS blocks refills the DEA doesn’t allow, requires a PDMP check before saving, records every edit, and produces a DEA report in one click.
Keep prescribing in your EMR. Logging a prescription here takes 60 seconds or less — medicines are pre-populated, so you only type the directions and the reason.
This is the Excel file Rx Ledger CS produces: filtered by schedule, location, or prescriber, with controlled rows highlighted, totals at the bottom, and print-ready landscape layout.
| Date | EMR # | Last Name | First Name | DOB | Medicine | Qty | Days | Schedule | PDMP |
|---|---|---|---|---|---|---|---|---|---|
| 09/02/2026 | 10482 | Sample | Patient A | 03/14/1968 | Oxycodone HCl 5 mg tab | 60 | 30 | C-II | Yes |
| 09/09/2026 | 10517 | Sample | Patient B | 11/02/1975 | Alprazolam 0.5 mg tab | 30 | 30 | C-IV | Yes |
| 09/16/2026 | 10533 | Sample | Patient C | 07/21/1959 | Tramadol HCl 50 mg tab | 90 | 30 | C-IV | Yes |
| 09/23/2026 | 10541 | Sample | Patient D | 01/30/1982 | Testosterone cypionate 200 mg/mL | 1 | 28 | C-III | Yes |
| TOTAL RECORDS: 4 | 181 | 29.5 | |||||||
Paper drug log books, EMR notes, and spreadsheets take hours to turn into a complete controlled-substance list by date, prescriber, or schedule. A digital Rx log takes minutes.
Drug, dose, quantity, patient, prescriber, timestamp, and clinic location in a single log.
Export an Excel file for a selected period instead of compiling records by hand.
Access events are retained so administrators can review views, edits, and logins.
Associate entries with a location and run reports per site or across the practice.
Record drug, strength, quantity, days’ supply, refills, and schedule. C-II refills and C-III/IV refills over 5 are rejected, and the prescriber’s DEA number and NPI are captured on the record.
Choose dates and a schedule, and download a formatted Excel report with patient, drug, quantity, days’ supply, schedule, and PDMP status. Filter by prescriber or location when needed. You can also compare it with your PDMP prescriber report to reconcile what you wrote against what was filled.
Every edit stores the old value, new value, user, IP, and time. Patient views and logins are logged, and access is limited by Doctor, Nurse, and Admin role.
Prescribe in the EMR as usual, then record the prescription here. There is no automatic EMR connection. If your practice can sponsor API access with the EMR vendor, a custom link can be discussed.
Write the prescription in your usual clinical system.
Pick the patient and medicine from lists, type the directions and reason. About 60 seconds.
The entry is timestamped, attributed to the prescriber, and encrypted at rest.
When a list is needed, download an Excel report for the relevant period.
Independent physicians, medical spas, and small groups that want a controlled-substance log outside the EMR, including pain management and other high-volume prescribing settings.
Organizations that need per-site reporting and staff accounts scoped to the practice, without mixing data between tenants.
Clinics assembling records for an internal quality review, a monitoring agreement, or a DEA documentation request. The software does not provide legal advice.
$49.99 per month covers the first prescribing doctor and the first clinic location. Each additional doctor is $20 per month. Each additional clinic location is $20 per month. All plans are billed yearly in advance. New accounts include a 30-day evaluation at no charge.
| 1 clinic | 2 clinics | |
|---|---|---|
| 1 doctor | $49.99 / month $599.88 billed yearly |
$69.99 / month $839.88 billed yearly |
| 2 doctors | $69.99 / month $839.88 billed yearly |
$89.99 / month $1,079.88 billed yearly |
The application encrypts stored patient fields, uses role-based access for Doctor, Nurse, and Admin accounts, and records access events with timestamp and IP address. AI Analytics LLC can serve as a business associate when a clinic stores PHI in the system. That is not a certification, and it does not replace your own compliance program.
You can export an Excel file of logged prescriptions for a date range, including date, patient identifiers, medicine, quantity, days’ supply, schedule class (II–V), and PDMP status. Reports can be filtered by prescriber, schedule, and location.
AI Analytics LLC. The workflow was specified with a practicing physician who maintains controlled-substance records in clinic.
No. Staff continue to prescribe and document in the clinic EMR. Rx Ledger CS is a prescription log, not a primary medical record or a clinical decision-support system.
Not automatically. There is no built-in link to Epic, athena, eClinicalWorks, or other EMRs. Prescribe in the EMR, then record the controlled-substance entry here. If your organization can sponsor API or FHIR access with the EMR vendor, write to us — a custom integration can be scoped. File-based import can also be discussed when the EMR can export a patient and prescription list.
Yes. Each clinic organization is isolated from others. Within an organization, records can be tied to a location, and reports can be run per site or across sites.
A drug ledger is a running record of controlled-substance prescriptions — who prescribed what, when, in what quantity, and for which patient. Rx Ledger CS is a digital drug ledger used instead of a paper DEA log book, alongside the clinic EMR. See the fields a drug ledger should contain.
Yes. It is a digital DEA log for Schedule II–V prescriptions, including narcotics tracking at the prescription level, with exportable lists for a documentation review. It does not replace an EMR, vault inventory, or ARCOS reporting, and it does not by itself make a practice DEA compliant.
Yes. Doctor, Nurse, and Admin roles limit who can view or change records. Access events are retained for security review — the combination outpatient clinics and medical spas typically need for prescription PHI.
$49.99 per month for the first prescribing doctor and first clinic. Each additional doctor is $20 per month; each additional clinic location is $20 per month. All plans are billed yearly in advance, and annual payments are non-refundable; no refund is given if you cancel. New accounts include a 30-day evaluation. See rates.
The 30 days begin when the account is opened. If you close it within that period, there is no charge. If the clinic continues after day 30, the subscription is billed yearly in advance and is non-refundable. A sample-data sandbox is also available if you prefer not to enter patient information.
Use the request form. Ask for a 30-day clinic evaluation or a sample-data sandbox. Setup is usually within one business day.
Further reading: DEA log software · What is a drug ledger? · Prescription audit trail
Use real prescriptions or a sample-data sandbox. Questions about fit for your practice? Write to us.